June 14 - July 4, 2021
Cedar Rapids

Affiliated Event Registration Form

Hosting your own event this June / July?? Consider applying to be a Freedom Festival Affiliated Event!! For a nominal fee, your event will be incorporated in Freedom Festival marketing, including (but not limited to) a listing in the printed Festival Guide that will distributed in the Cedar Rapids Gazette and Penny Saver (130,000 homes) AND a listing / page on the Freedom Festival events page at www.freedomefestival.com/events!

To qualify as a Freedom Festival Affiliated Event:

  • Events must fall between June 11th – July 11th
  • Event aligns with the Freedom Festival Mission: family-friendly, affordable, provide a sense of community, and/or embody the spirit of patriotism
  • Provide event contact information / access to event details including changes to the event or cancelation
  • Payment of Affiliated Event Fee by May 10th, 2021
  • Optional: provide a benefit for those wearing a 2021 Freedom Festival Button at the event. This could be a free/discounted entry, free trinket, etc.

For 38 years, the Cedar Rapids Freedom Festival has partnered with businesses, organizations, and facilities in the metro area through our Affiliated Events programming. It is our privilege to use our Freedom Festival brand and marketing efforts to help the community connect with businesses and associations like yours!

PLEASE CAREFULLY REVIEW the Affiliated Events Policies and Terms of Participation prior to completing your application. Although Festival dates are June 14th – July 4th, 2021, events occurring in the days prior and following will also be considered. Upon completing your application please keep in mind the following deadline:



May 10:

Completed Affiliated Event Applications



Affiliated Event Application, fee, and supporting documentation must be received at the Festival office before or on May 10, 2021. Applicants will be notified regarding the Festival’s decision by Friday, May 14th, 2021. This application does not guarantee acceptance of your event. The event is evaluated based on our Mission Statement Therefore, the event must be family-friendly, affordable, provide a sense of community, and embody the spirit of patriotism.

The event is evaluated based on our Mission Statement. Therefore, the event must be family-friendly, affordable, provide a sense of community, and embody the spirit of patriotism. Thank you very much for your interest in partnering with the Cedar Rapids Freedom Festival. We hope you'll consider the Freedom Festival as a great opportunity for your organization!



AFFILIATED EVENT POLICIES & TERMS OF PARTICIPATION

Freedom Festival appreciates your adherence to these affiliated event policies and will work to ensure they are uniformly enforced. Failure to comply with Festival policies will jeopardize acceptance into the Festival for the following year.

POLICY

DETAILS

ADMISSION

  • All Freedom Festival events shall be open to the public.
  • All Festival events shall comply with the applicable law regarding handicap accessibility.

AFFILIATED EVENT FEE

Due 05/10/2021

  • Upon application, all non-profit Affiliated Event organizers must show proof of its 501(c)3 status.
  • Freedom Festival reserves the right to disqualify an affiliated event from participation in the festival if it does not pay the Affiliated Event fee by the deadline set forth.

CANCELLATION/ POSTPONEMENT

  • The Festival office must have a contact person's name and phone number where he/she is accessible 24 hours prior to the start of the Affiliated Event
  • It is the Affiliated Event's responsibility to contact Freedom Festival staff to notify of the cancellation or postponement.

CERTIFICATE OF INSURANCE

A copy of the COI must be delivered with application and fee by May 10th, 2021

  • The Festival requires that all event organizers show proof of appropriate and adequate insurance coverage that meets the following specifications:
    • The Festival requires a Certificate of Insurance (COI) with a minimum liability of $1 Million.
    • The Festival requires all event organizers name "Cedar Rapids Freedom Festival and Its Sponsors" as "additional insured".The name and date of the event being covered must appear on the face of the certificate.
  • NOTE: If your event will be held on City Property, the City of Cedar Rapids requires all event organizers file, with the City Clerk, a Special Events Application and a Certificate of Insurance.
  • You are responsible for contacting the City of Cedar Rapids to determine what additional applications and insurance requirements that may apply when producing your event.

FESTIVAL BUTTON BENEFIT

  • All Affiliated Events shall offer a benefit to those patrons wearing the official Freedom Festival button (i.e. free or reduced admission; free trinket; discounted merchandise, etc. if wearing a button).
  • Freedom Festival reserves the right to exclusive production, promotion and sale of any type of button or button-like product.
  • Freedom Festival buttons may be sold at the producing organization's Affiliated Event. All buttons must be purchased through the Freedom Festival office by the Affiliated Event organizers; unsold buttons cannot be redeemed at the Festival office.

FUNDRAISING

  • Freedom Festival does not allow affiliated events to solicit funding or collect gifts. Revenue may be raised only to cover costs.
  • Due to IRS rules, Any organizations that wish to raise funds or take gifts in kind for the Affiliated event for use with or during their produced Affiliated Event will have to receive written approval from the Freedom Festival Board..
  • Non-profits are encouraged to organize a group of volunteers to submit their names for the Festival's Win-Win-Win Paid Volunteer Program. If accepted, the group can earn money toward its charity-of-choice.


LOGO & FESTIVAL RECOGNITION

  • All Affiliated Events are required to include "an Official Freedom Festival Event " in their collaborative event literature or printed event promotion (including, but not limited to: websites, banners, signage, print/radio ads) using the corporate Freedom Festival logo or the Freedom Festival artwork logo-supplied by the Freedom Festival.
  • All promotional material that is used for the Affiliated Event shall be approved by the Freedom Festival Marketing Director and mention of the Affiliated Event as an Official Freedom Festival Event is required. A Freedom Festival media kit will be emailed out to all Affiliated Events once your event is confirmed.

SURVEY/ RESEARCH

  • Affiliated Events are encouraged to participate in all economic impact studies, public surveys or similar research as may be conducted by or for the Festival.
  • Attendance numbers for your Affiliated Event could be requested by the Freedom Festival to help with event attendance numbers.



AFFILIATED EVENT FEES

Affiliated Event fees are charged in order to cover administrative and promotional expenses incurred by Freedom Festival. In exchange, your event will be included in:

  • The 2021 Freedom Festival Event Guide (130,000 printed) including: event title, date and time, location, producing organization, website.
  • The events page at www.freedomfestival.com (the most clicked page on the website) will include a page dedicated to your Affiliated Event. Including a description, event details, as well as a list of any title sponsors

IF there is a Freedom Festival button benefit, the producing organization will be responsible for creating signage to show the button benefit at the entrance of the event

To be included in the Festival Schedule as an Official Cedar Rapids Freedom Festival Affiliated Event, the producing organization is charged the following fee:

Organization

Fee

Non-Profit

$200.00

For-Profit

$350.00

Payment deadline must be met (May 10th, 2021) in order to be listed in the Freedom Festival 2021 Official Schedule of Events Guide and on-line at www.freedomfestival.com/events.

Organization Fees:

Non-Profit - $200.00

For-Profit - $350.00

This form will allow registration for one single event and will require a credit card payment. If you have more than one event or are not able to submit your payment this way, please contact Karol Shepherd karol@freedomfestival.com or 319-365-8313.